Technical Meetings

As of now technical meetings are organized by IEEE Madras Section, with support from various societies. The meetings are mostly organized at Section Office in the evening session.

To reach more students and to have meetings all over the state IEEE Madras Section is inviting proposals from Institutions having Active Student Branches for organizing technical meetings in their campus.

  • The meetings can be organized by interested institutions having active Student Branches.
  • Proposals for organizing the technical meetings proposals should reach at least 30 days before the event, for better coordination and arrangements.
  • Once the proposal, is received it would be discussed by the executive committee members and sanctioned.
  • Technical Societies that are relevant to the topic would be informed and if interested the society would also co-sponsor the meeting.
  • IEEE Madras Section will bear the travel expenses of the main resource person as per the Section Norms (Re-imbursement to a maximum of II AC Train fare & local conveyance to a maximum of Rs. 600/-) upon production of tickets/bills by the host Institution.
  • The sponsoring society or the Section would bear the expenses towards the memento.
  • Any one representative from the Society or the Executive Committee would attend the meeting. The travel expenses of the Section/Society representative would be met by the Section/Society.
  • The Section would take care of the invitations to be sent by email as per its format. The host institution shall put up a banner to the effect that the meeting is a “Technical Meeting” of the IEEE Madras Section.
  • The host institution would bear the expenses of all other arrangements at the venue. The host institution is also responsible for accommodation, hospitality and making the local travel arrangements of the Speaker and the Section/Society representative.
  • The report along with photos is to be sent immediately to the Section as well as MASLINK, by the Host Institution.

PROPOSAL FORMAT FOR ORGANSING TECHNICAL MEETINGS

Name of the Institution:

IEEE Student Branch Number:

Proposed Date:

Proposed Topic:

Speaker Details:

Name:

Designation:

Address for Communication:

Email:

Mobile:

IEEE SB Counselor Details:

Name:

Designation:

Address for Communication:

Email:

Mobile:

 

Declaration by the Institution:

We have read the guidelines and agree to the terms stated therein. We would produce the relevant bills, submit the report and then claim the travel expenses of the Resource Person as per norms of the IEEE Madras Section.

 

 

 

Signature of the IEEE SB Counselor                             Signature of Head of Institution