Norms for funding

Guidelines for IEEE Madras Section funding for the Student Branches (SBs) for events such as National Conferences, Workshops, Symposiums, Seminars etc.,

The duration of the event to be funded should be of minimum one day (6-8 hours).
The funding will be considered for SBs who have submitted their activity reports for the earlier years. The new SBs are exempted from this condition for the first time.
While funding will be provided for a minimum of one event in a year, the SBs with membership of over 100 can apply for funding for the second event after a gap of six months to the first event.

Application in the prescribed format available at Download to be submitted to the Section Office by post and by email at ieeemas@gmail.com through proper channel, at least THREE months (maximum) ONE month (minimum) ahead of the event with the following attachments:

      • IEEE members list – both students and professionals with membership number valid for the current year
      • A draft copy of the brochure or first call letter of the event. (The soft copy can be mailed before 8 th of the month to ieeemaslink@gmail.com for publicity through the IEEE MAS LINK, the newsletter of IEEE Madras Section).

The funding application will be reviewed by the Finance & Student Activities Committees of the Section.

Once the sponsorship is approved in-principle by the Exe-Com, the SB will receive an intimation from the Section office, Chennai.

After receiving the approval, the SB Counsellors are requested to include the IEEE MAS logo in all the related communications such as Brochure, Invitation, Certificate, Proceedings (hard copy and soft copy), by incorporating the phrase “Supported by IEEE Madras Section”.

The base sponsorship amount will be as per the below slab:

Upto 50 – Rs. 5000
51-100  – Rs. 7500
101-150 – Rs. 10000
151-200 – Rs. 12500
151-250 – Rs. 15000
251-300 – Rs. 17500
>300 — Rs. 20000

This sponsorship amount will be transferred to the respective SB account, within a month on receipt of the following by the Section Office.

      • Copies of the Brochure, Invitation, Certificate (if any)
      • Copy of Proceedings/Souvenir (hard/soft copy)
      • Utilization Certificate / Stamped Receipts signed by the SB Counsellor or Head of the Institution
      • Brief report on the event with a good quality photo as per guidelines at for publication in IEEE MAS LINK

 

2. Norms for Section Society Chapter / AG funding

IEEE MAS will provide partial financial support to Section Society chapters and the maximum amount in one year is Rs. 15000/-. The funding is to encourage the Society chapters to organise more events. Therefore the funds will be released in instalments of Rs. 5000/- for every two events organised by the Society Chapter.

Apart from event based funding (Maximum of Rs. 15000/-), IEEE MAS encourages membership development also. After six events are completed and Rs. 15000/- is claimed, additionally, IEEE MAS will support up to Rs. 10000/- based on membership for subsequent events. This will be based on submitting a request with budget details.

Society membership (Professional members only)Amount in Rs.
20 – 501000
50 – 1002000
100 – 1505000
150 and above10000

In case an event is organised jointly with other Society chapters of IEEE MAS, only the primary Society Chapter will receive the funds based on the abovesaid norms.

Transfer of funds shall be notified to the society chairman and he/she shall acknowledge the same and also submit the proceeding/event report as per Newsletter guidelines. A utilisation certificate signed by Society chapter Chairman should be submitted to the office.

AG will be given financial support by IEEE MAS for organising events up to Rs. 20000/- in one calendar year in two installments of Rs. 10000/- each. This will be based on submitting a request with budget details. For every amount received, a proper acknowledgment, proceeding/event report as per Newsletter guidelines and utilisation certificate signed by concerned AG chair have to be submitted to the office.

 

Guidelines for Funding from IEEE Madras Section

IEEE MADRAS SECTION provides financial support for the organising Workshops, FDP, STTP, Symposiums, Seminars, etc., of technical nature, which may be of interest to IEEE members. IEEE SBs involved in technical activities of interest to IEEE members are eligible to apply for the funding. A soft copy of the filled-in application form (in pdf format) must be sent to the IEEE Madras Section office as an e-mail attachment at least three months before the event date. The hard copy of the application is also to be sent to the Section Office within a week of the email of the soft copy. The application is to be filled in by the Executive Authority of the Parent Organization and countersigned by IEEE SB Counsellor of the Institution. 1. SB Funding Active IEEE SB (with at least 12 active members) are eligible to get financial support from IEEE MAS for conducting IEEE events for the benefit of students and professionals. A completed application in the prescribed format should be submitted to IEEE Madras Section and upon approval from Section Chairman, the funds will be released to the concerned college. For every amount received, a proper acknowledgment, proceeding/event report as per Newsletter guidelines and utilisation certificate signed both by SB counsellor and Principal should be submitted to the office. The details of permissible funding based on SB strength is given below. However, the maximum funds for one event shall be restricted to Rs. 20000/- in order to encourage colleges, having more IEEE members, to conduct more programs. The funding option is available by IEEE SB and the request has to be forwarded by SB counsellor.
Student Member count Maximum funding per Calendar year in Rs.
12 – 20 10000
21 – 30 15000
31 – 40 20000
41 – 50 25000
51 – 60 30000
61 – 70 35000
71 – 80 40000
81  – 100 50000
100 – 150 75000
150 – 200 100000
200 – 250 125000
Above 250 150000

Download Application Format for funding for the Student Branches (SBs)

2. Norms for Section Society Chapter / AG funding IEEE MAS will provide partial financial support to Section Society chapters and the maximum amount in one year is Rs. 15000/-. The funding is to encourage the Society chapters to organise more events. Therefore the funds will be released in instalments of Rs. 5000/- for every two events organised by the Society Chapter. Apart from event based funding (Maximum of Rs. 15000/-), IEEE MAS encourages membership development also. After six events are completed and Rs. 15000/- is claimed, additionally, IEEE MAS will support up to Rs. 10000/- based on membership for subsequent events. This will be based on submitting a request with budget details.
Society membership (Professional members only) Amount in Rs.
20 – 50 1000
50 – 100 2000
100 – 150 5000
150 and above 10000
In case an event is organised jointly with other Society chapters of IEEE MAS, only the primary Society Chapter will receive the funds based on the abovesaid norms. Transfer of funds shall be notified to the society chairman and he/she shall acknowledge the same and also submit the proceeding/event report as per Newsletter guidelines. A utilisation certificate signed by Society chapter Chairman should be submitted to the office. AG will be given financial support by IEEE MAS for organising events up to Rs. 20000/- in one calendar year in two installments of Rs. 10000/- each. This will be based on submitting a request with budget details. For every amount received, a proper acknowledgment, proceeding/event report as per Newsletter guidelines and utilisation certificate signed by concerned AG chair have to be submitted to the office.